Privacy Policy

Last Updated: July 20, 2026

Overview

The NeoHeart Society ("NeoHeart Society," "we," "our," or "us") is committed to protecting the privacy and security of the personal information entrusted to us by our members, website visitors, event attendees, volunteers, sponsors, speakers, donors, and other individuals who interact with our organization.

This Privacy Policy explains what information we collect, how we use and protect it, when we may share it, and the choices available to you regarding your personal information.

By using the NeoHeart Society website, applying for membership, registering for an event, subscribing to our communications, or otherwise interacting with us, you acknowledge the practices described in this Privacy Policy.

Information We Collect

Depending on your interaction with NeoHeart Society, we may collect personal information including:

• Name
• Professional credentials and title
• Organization or institution
• Email address
• Mailing address
• Telephone number
• Country or region
• Membership information and account details
• Event registration information
• Continuing education participation, where applicable
• Communication preferences
• Information you voluntarily submit through forms, surveys, applications, or correspondence
• Technical information such as your browser type, IP address, device information, and website usage data

Please do not submit protected health information (PHI), patient records, or other confidential clinical information through our website or general email addresses.

How We Use Your Information

NeoHeart Society uses personal information to:

• Administer memberships
• Process membership applications and renewals
• Register participants for conferences, webinars, and educational programs
• Process payments
• Communicate about memberships, events, educational offerings, publications, and organizational news
• Provide member services and support
• Administer committees, volunteer opportunities, leadership activities, and sponsorship programs
• Respond to inquiries
• Improve our website, programs, and member experience
• Maintain the security of our systems
• Meet legal, accounting, and regulatory obligations

We may also use aggregated or de-identified information for reporting, planning, and organizational improvement.

Membership Directory

NeoHeart Society maintains an online member directory as a benefit of membership.

Depending on your profile settings, information such as your name, credentials, organization, professional title, location, and contact information may be visible to other members.

Members may update their profile information and manage the visibility of available profile fields through their member account.

Event Registration and Photography

When you register for a NeoHeart Society conference, webinar, meeting, or educational program, we collect the information necessary to administer your registration and participation.

NeoHeart Society may photograph, video record, or otherwise capture portions of conferences, meetings, webinars, or other events for educational, promotional, historical, or communication purposes.

By attending a NeoHeart Society event, you acknowledge that photographs, video, or audio recordings may be taken and used by NeoHeart Society in print, digital, social media, and promotional materials. If you have concerns about appearing in event photography or recordings, please contact NeoHeart Society before or during the event.

Payment Information

NeoHeart Society uses AffiniPay, a secure third-party payment processor, to process membership dues, event registrations, and other online payments.

NeoHeart Society does not store complete payment card information on its website or membership platform. Payment information is collected and processed directly by AffiniPay in accordance with its own privacy and security practices.

For additional information, please review AffiniPay's Privacy Policy.

Email Communications

We may send emails related to:

• Membership renewals
• Event registrations
• Educational programs
• Organizational announcements
• Newsletters
• Surveys
• Volunteer opportunities
• Other NeoHeart Society activities

You may unsubscribe from promotional emails at any time using the unsubscribe link included in those communications.

Please note that administrative or transactional emails, such as membership confirmations, receipts, password resets, or event confirmations, may still be sent when necessary.

Cookies and Similar Technologies

The NeoHeart Society website uses cookies and similar technologies to support website functionality, maintain secure member logins, remember user preferences, and improve the overall user experience.

Some third-party services integrated with our website may also use cookies to provide their functionality.

Most web browsers allow you to manage or disable cookies through your browser settings. Please note that disabling cookies may affect certain features of the website.

Sharing Your Information

NeoHeart Society does not sell personal information.

We may share personal information with trusted third-party service providers that assist us in operating our organization, including providers of:

• Website hosting
• Email communications
• Payment processing
• Virtual meetings and webinars
• Conference registration
• Continuing education administration
• Technology support

We may also disclose information when required by law or when necessary to protect the rights, safety, or property of NeoHeart Society or others.

Third-Party Websites

Our website may contain links to third-party websites or services.

NeoHeart Society is not responsible for the privacy practices or content of external websites. We encourage you to review the privacy policies of any third-party sites you visit.

International Members

NeoHeart Society serves healthcare professionals and researchers throughout the world.

As a result, personal information may be collected, processed, or stored in countries outside your country of residence. By interacting with NeoHeart Society, you acknowledge that your information may be transferred and processed internationally in accordance with applicable laws.

Data Security

NeoHeart Society takes reasonable administrative, technical, and organizational measures to protect personal information from unauthorized access, disclosure, alteration, or destruction.

While we strive to safeguard your information, no method of electronic transmission or storage can be guaranteed to be completely secure.

Data Retention

We retain personal information only as long as necessary to:

• Maintain membership records
• Administer programs and events
• Meet legal and financial obligations
• Resolve disputes
• Enforce our agreements
• Support the ongoing operations of NeoHeart Society

When information is no longer required, it will be securely deleted or anonymized in accordance with applicable laws and organizational practices.

Your Privacy Choices

Depending on your location and applicable law, you may have the right to:

• Access your personal information
• Correct inaccurate information
• Update your profile
• Request deletion of your information where permitted by law
• Withdraw consent where applicable
• Opt out of promotional communications

Members may update much of their personal information by logging into their member account.

Changes to This Privacy Policy

NeoHeart Society may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or organizational operations.

The "Last Updated" date at the top of this page indicates when this Privacy Policy was most recently revised.

Contact Us

If you have questions regarding this Privacy Policy or wish to request access to, correction of, or deletion of your personal information, please contact:

NeoHeart Society
Email: admin@neoheartsociety.org

We will make reasonable efforts to respond to privacy-related requests in a timely manner.